Employee Privacy Policy

Work Schedule respects the privacy of all employees, contractors, and applicants. This Employee Privacy Policy (“Policy”) explains how we collect, use, store, and protect employee personal data in connection with employment or engagement at https://work-schedule.net.

1. Scope

This Policy applies to all employees, contractors, applicants, and interns of Work Schedule, regardless of employment status, location, or role. It covers personal data collected during recruitment, employment, and post-employment.

2. Types of Employee Data Collected

We may collect and process the following categories of personal data:

• Identification Data: name, date of birth, contact details, government-issued IDs.
• Employment Data: job title, work history, performance reviews, disciplinary records.
• Payroll and Financial Data: bank account details, salary, tax information, benefits enrollment.
• Health and Safety Data: medical information required for accommodations, workplace safety, or leave requests.
• IT and Security Data: login credentials, device usage records, system logs, access controls.
• Recruitment Data: resumes, references, and background check results.

If you have questions about the categories of data collected, please contact rosnerelena7@gmail.com.

3. Purposes of Processing

Employee data is used for:

• Recruitment and hiring decisions
• Payroll, benefits, and tax compliance
• Compliance with labor and employment laws
• Performance management, training, and development
• Workplace health, safety, and security
• IT system administration and monitoring
• Business continuity and legal compliance

4. Legal Basis

Processing of employee data is based on:

• Employment contracts and agreements
• Legal obligations under labor, tax, and compliance laws
• Legitimate business interests, including security and operations
• Employee consent, where required by law

5. Data Sharing

We may share employee data with:

• Government agencies for legal and tax compliance
• Payroll processors, benefits providers, and insurers
• IT service providers and security vendors
• Legal advisors and auditors, when required
  Third parties must comply with applicable data protection requirements when handling employee data.

6. Data Retention

Employee data is retained only for as long as necessary:

• Active employment records are retained for the duration of employment.
• Payroll and tax records are retained for at least 7 years after termination.
• Recruitment data for unsuccessful candidates may be retained for up to 12 months unless deletion is requested.

For deletion requests, contact rosnerelena7@gmail.com.

7. Employee Rights

Employees may request:

• Access to the data we hold about them
• Correction of inaccurate or outdated data
• Deletion of personal data when no longer required
• Restriction of processing under certain circumstances

Requests must be submitted to rosnerelena7@gmail.com, and responses will be provided in compliance with applicable labor and privacy laws.

8. Data Security

We implement safeguards to protect employee data, including encryption, access controls, and secure storage practices. Employees must also follow the Data Protection & IT Security Policy when handling personal or company data.

9. Monitoring and Workplace Systems

Work Schedule may monitor email, devices, and IT systems for security, compliance, and performance purposes. Monitoring is conducted proportionately and in accordance with applicable law.

10. Policy Updates

We may update this Policy to reflect changes in business practices or legal requirements. Updated versions will be posted internally, and employees are expected to review and comply with the latest version.